This is the Job description we have every manager sign at the time of hire.
JOB DESCRIPTION
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Supervising Manager and/or Site Employee
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Primary responsibility is to ensure the efficient operation of a self-storage facility. This includes maximizing occupancy, controlling delinquencies, maintaining appearance to _____________ standards, working in a safe manner and promoting safety on the property at all times, and adhering to all _____________ policies.
ESSENTIAL DUTIES AND RESPONSIBILITIES including the following:
Provide outstanding customer service at all times.
Be dressed in a professional and presentable manner at all times in accordance with our dress code standards.
While in uniform, present yourself in a professional manner, as you are a representative of this company.
Open and close the office each day in a timely manner.
Show and rent spaces.
Check-in and check out rental truck and trailer.
Answer telephone inquiries and provide assistance to tenants.
Count cash drawer daily.
Process payments, balance drawer and make bank deposits daily.
Perform lock checks daily.
Clean spaces as vacated and hallways minimum of once a week.
All community restrooms on the property must be cleaned and stocked daily.
Pick up all trash in common areas daily.
Keep office and restroom clean and organized at all times.
Control delinquencies through phone, text, email, and letters on a daily basis.
File invoices, receipts, refund requests, etc. in a timely manner.
File reports and leases of both current and vacated tenants immediately.
Keep petty cash up to date and balanced Daily.
Maintain manuals and operations logs.
Prepare weekly and monthly reports for management.
Perform minor maintenance as required on the property.
Sell Locks, Boxes, and other merchandise as directed.
Properly execute insurance offering.
Marketing of the facility to increase leasing.
Maintenance of landscaping the premises.
An employee will be required to follow any other job-related instruction and to perform other job-related duties for the day-to-day operational activities on the premises.
EQUIPMENT USED:
Computer, calculator, printer, scanner, fax machine, accounting software, car, golf cart, mop, broom, paintbrush, ladder, small tools, yard maintenance equipment, and other office machines as appropriate.
QUALIFICATION REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
EDUCATION AND/OR EXPERIENCE:
A high school diploma or general education degree (GED) is required. Customer service, property management, accounts receivable or accounts payable, collections experience helpful.
LANGUAGE SKILLS:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, procedure manuals, and property laws. Ability to write routine reports and correspondence. Ability to speak effectively with customers or employees within the organization.
MATHEMATICAL SKILLS:
Ability to add, subtract, multiply, and divide into all units of measure, using whole numbers, common fractions, decimals, and percentages.
REASONING ABILITY:
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
CERTIFICATES, LICENSES, REGISTRATIONS:
The employee must have a valid driver's license.
OTHER SKILLS AND ABILITIES:
Basic typing, data entry, computer, and 10-key skills. Bilingual ability (English/Spanish) may be helpful.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk, and sit. The employee may be occasionally required to use hands to finger, handle, or use objects, tools, or controls; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.
The employee must occasionally lift and or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
The employee must be able to operate a motor vehicle, large trucks with trailers.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounter while performing the essential functions of this job:
While performing the duties of this job, the employee occasionally works in outside weather conditions and is occasionally exposed to extreme cold and extreme heat.
I acknowledge and have received a copy of the _____________ Manager's Job Description. I fully understand the duties and the contents which are described therein.
_________________________________ _________________
Signature Date
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Sarah Cole
Exec Admin Asst/Audit Coordinator/Marketing
Oakcrest Management, Inc.
Burleson TX
(817) 426-5996
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Original Message:
Sent: 03-12-2021 03:39 PM
From: Ginny Sutton
Subject: Manager Job Description
Does anyone have a job description for a self-storage site manager position you'd be willing to share? You can share here in the community, or email it to gsutton@txssa.org and I'll share it.
THANK YOU!
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Ginny Sutton
Executive Director
Texas Self Storage Association, Inc.
Round Rock TX
(512) 374-9089
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